CONFIDENTIAL RESUME ROSEMARY BARRON Salinas, CA 831-253-3707 rosemarybarron@msn.com SPECIAL SKILLS • Produce Buying and Sales background • Invoicing, Accounts Receivable, Accounts Payable, GL Coding • Customer Service • Human Resources background • Bilingual in Spanish and English • Knowledge and background in a supply chain type environment • Microsoft Word and Excel experience • Worked with the following programs: Constant Contact, Sales Force, JDE One World, AS400, and Famous PROFESSIONAL EXPERIENCE ADMINISTRATIVE ASSISTANT - SMARTWASH SOLUTIONS – SALINAS, CA – APRIL 18, 2022 – Present This position is responsible for providing a full range of administrative duties as well as support to the following departments: Parts Sales, Customer Service, Service Dept., Accounting, Purchasing, and Engineering. The position includes a wide range of responsibilities for engaging daily. Along with decision making, and working with minimal to no supervision, communication, and collaboration with administrators of various department heads Ensuring the departments are operating effectively daily. ADMINISTRATIVE MANAGER - TRACMAP, INC. – SALINAS, CA - April 9, 2018 – September 28, 2018 Develops and administers effective and efficient administrative systems for all the commercial activities of the business, including but not limited to the following: Accounts Payable, Invoicing, Collections, Inventory Management, Customer Service, etc. The ability to work independently. Exposure to Quick Books, Expensify and Slack. TRAFFIC COORDINATOR - DREW MASA TRANSPORTATION - November 17, 2017 – March 30, 2018 Traffic coordinators ensure that a variety of traffic types move in a safe and efficient manner. Also maintain records and prepare items for shipment. Responsibilities include but are not limited to assembling materials, processing information about incoming products, and setting up further transportation of given merchandise. In order to best accomplish these duties, I must have strong communication, management, and processing skills. HARVESTING OPERATIONS COORDINATOR - SABOR FARMS - September 12, 2012 – November 3, 2017 This position is responsible for communicating daily with customers and harvesting supervisors in order to maintain a smooth supply chain. Also must maintain a liaison relationship between customers, harvesting, food safety, purchasing, and finance groups, by providing administrative and customer service support to all parties. Job responsibilities also include purchasing of office supplies and custom print jobs. Ability to manage a vast variety of responsibilities with little to no supervision, also the ability to prioritize my work load in a fast-paced environment while maintaining the focus on the customer. Reporting responsibilities include; contract obligation tracking, forecasting, pricing, etc. ADMINISTRATIVE ASSISTANT – DANACO SOLUTIONS - January, 2008 – August 3,2012 This position is responsible for providing administrative support to the Procurement Division which services Chipotle’s Restaurant’s and McDonald’s Restaurant’s. Also responsible for providing assistance on the management of the “Local Grower Program”. Other daily and weekly functions are: Pricing communications and several systems and excel reports. Relationships are maintained with suppliers, growers and distribution centers. This position is also responsible for over-seeing the order management department’s data entry into the Famous System. Programs being utilized on a daily basis are: Excel, Word and Famous VARIOUS TEMPORARY ASSIGNMENTS - August, 2005 – December, 2007 ACCOUNTING CLERK – FOOD SOURCE (A division of CH Robinson) This position was responsible for processing all Raw Product Procurement and Organic A/P Invoices, the Invoicing for Raw Product and Organic invoices, all A/R adjustments for both Procurement and Organic invoices. Maintain a good working relationship with suppliers, customers and Sales Staff. The daily functions are completed on the “Famous” Accounting Software System. ADMINISTRATIVE ASSISTANT - JOHN BEAN TECHNOLOGIES – SALINAS, CA - November, 2018 – Present This position is responsible for providing a full range of administrative duties as well as support to the following departments: Equipment and Parts Sales, Customer Service, Service Dept., Accounting, Purchasing, Project Management and Engineering. The position includes a wide range of responsibilities for engaging daily. Along with decision making, and working with minimal to no supervision, communication, and collaboration with administrators of various department heads. Organizing and prioritizing of the core elements of the JBTC Corporation’s policies while maintaining a positive attitude. Ensuring the departments are operating effectively daily. Participation in departments’ meetings while ensuring time management is required. ADMINISTRATIVE MANAGER - TRACMAP, INC. – SALINAS, CA - April 9, 2018 – September 28, 2018 Develops and administers effective and efficient administrative systems for all the commercial activities of the business, including but not limited to the following: Accounts Payable, Invoicing, Collections, Inventory Management, Customer Service, etc. The ability to work independently. Exposure to Quick Books, Expensify and Slack. TRAFFIC COORDINATOR - DREW MASA TRANSPORTATION - November 17, 2017 – March 30, 2018 Traffic coordinators ensure that a variety of traffic types move in a safe and efficient manner. Also maintain records and prepare items for shipment. Responsibilities include but are not limited to assembling materials, processing information about incoming products, and setting up further transportation of given merchandise. In order to best accomplish these duties, I must have strong communication, management, and processing skills. HARVESTING OPERATIONS COORDINATOR - SABOR FARMS - September 12, 2012 – November 3, 2017 This position is responsible for communicating daily with customers and harvesting supervisors in order to maintain a smooth supply chain. Also must maintain a liaison relationship between customers, harvesting, food safety, purchasing, and finance groups, by providing administrative and customer service support to all parties. Job responsibilities also include purchasing of office supplies and custom print jobs. Ability to manage a vast variety of responsibilities with little to no supervision, also the ability to prioritize my work load in a fast-paced environment while maintaining the focus on the customer. Reporting responsibilities include; contract obligation tracking, forecasting, pricing, etc. ADMINISTRATIVE ASSISTANT – DANACO SOLUTIONS - January, 2008 – August 3,2012 This position is responsible for providing administrative support to the Procurement Division which services Chipotle’s Restaurant’s and McDonald’s Restaurant’s. Also responsible for providing assistance on the management of the “Local Grower Program”. Other daily and weekly functions are: Pricing communications and several systems and excel reports. Relationships are maintained with suppliers, growers and distribution centers. This position is also responsible for over-seeing the order management department’s data entry into the Famous System. Programs being utilized on a daily basis are: Excel, Word and Famous VARIOUS TEMPORARY ASSIGNMENTS - August, 2005 – December, 2007 ACCOUNTING CLERK – FOOD SOURCE (A division of CH Robinson) This position was responsible for processing all Raw Product Procurement and Organic A/P Invoices, the Invoicing for Raw Product and Organic invoices, all A/R adjustments for both Procurement and Organic invoices. Maintain a good working relationship with suppliers, customers and Sales Staff. The daily functions are completed on the “Famous” Accounting Software System. RAW PRODUCT SUPPLY MANAGER, READY PAC This position was responsible for providing a consistent and coordinated supply of raw material to the Ready Pac Plants. The focus of this position are the following components; spring mix, spinach, arugula, radicchio, frisee and celery. Duties include but are not limited to; daily receiving reconciliations, weekly contract obligation reconciliations, quality and supply update, forecast comparisons of availability verses orders, etc. This position also requires historical back ground on quality and growing areas. SPERION TEMP AGENCY, MONTEREY COUNTY TREASURY CLERK This position is responsible the receiving, recording and balancing all daily deposits for the Monterey County. The position also includes general recordkeeping and clerical support to 3 staff members. RAW PRODUCT ASSISTANT SUPPLY MANAGER - EARTHBOUND FARMS This position is responsible for the daily order management for the following commodities: Romaine, Radicchio, Herbs, Broccoli, and Cauliflower. This position includes: day to management of ongoing contracts, daily inventories, year round quality, year round supply, accounting etc. of the commodities listed above. FRESH EXPRESS – 1994 to 2005 Supply Manager This position is responsible for providing a consistent and coordinated supply of raw material to the Fresh Express Plants. The focus of this position are the following components; spring mix, spinach, arugula, radicchio, frisee, celery, carrots and green onion, and onions. Duties include but are not limited to; daily receiving reconciliations, weekly contract obligation reconciliations, quality and supply update, forecast comparisons of availability verses orders, etc. Works closely with the Transportation Group to ensure timely deliveries. This position also requires historical back ground on quality and growing areas. Raw Product Assistant Supply Manager This position requires all administrative type functions associated with the Raw Product Dept. with in the Fresh Express Co. Job responsibilities include: Daily Reporting by use of Excel and the PRMS System, Maintenance of the notes on the daily dept. meeting, over see the daily dept. functions between Raw Prod., Cust. Serv., And our in house Transportation Dept., responsible for tracking the dept. employees vacation accounts and time cards, act as the back up for all Raw Product Managers and the Customer Serv. Dept., tracking of all product purchased on the outside for the east coast facilities as well as our local facility, the processing of invoices on all outside bin and field sales of our main account “Fresh Kist” and all other field sales, processing of all inter-co regional A/R corrections, the laison between the Raw Prod. Dept. and the Grower Acctg. Dept. on all activities, etc. Customer Service Manager This position requires the overseeing of all daily functions. Responsibilities include the coordination of harvest and transportation of all raw product commodities for the East Coast Facilities. The process includes a complex schedule containing current orders, previous days inventory, and current days harvest, for up to 4 harvesting locations. The transportation entails, the compiling of various information by a computerized AS400 System to provide a conclusion for each load. The job responsibilities also include extensive Accounting of all commodities by use of Excel Spreadsheets and the inter-co PRMS System. The process includes: invoicing, tracking of payments for outside suppliers, balancing the inventory on a daily basis for all commodities to include research on any miss loads that occur, processing of A/R corrections, maintain and research all invoicing problems. Responsible for heading any special projects that may come up from outside departments and suppliers. Provide customer service to the Regional Facilities. Accounts Payable Supervisor The position began with clerk type functions. Responsibilities included the over seeing of all daily functions. Responsible for 2 and a half persons staff. Other job functions included: data entry, processing and distribution of invoices, general ledger coding, reporting maintenance, the processing of checks through a computerized AS400 System, sole processor of manual and voided checks, sole responsibility of month end closing process. Maintain relations and company policies with company departments and outside vendors. The set up of special contract payments. Maintain Excel Spreadsheet reporting and monthly generated invoice to other regional facilities. Other Relevant Employment: DOLE FRESH VEGETABLES – 1985 - 1992 Personnel Assistant Responsibilities included: maintaining of accurate records of personnel files, separate sick leave, vacation record keeping, report generation with the use of a computerized data base report writer, recorded/distribution of time sheets, the enrollment of new hires into their benefit package, handled placement of all "Help Wanted" ads, maintained contracts with temporary agencies, paycheck and perdiem check generation and distribution. Other job duties entailed providing clerical support to other staff members, notification of Co. Physicals, preparations for all in house training programs, etc. Purchasing Clerk Responsible for handling purchase orders by telephone, recording of information with accuracy and speed. Matched invoices with purchase orders, provided research knowledge when required. Maintained vendor files, carton inventory, and other clerical functions. File Clerk Maintained files for the shipping and receiving of every order to include bills of lading, sales allowances, and bank returned checks. Ran company errands, made company deposits daily, retrieved and distributed mail, maintained departments' staff schedules, and other clerical type duties. References: Emily Bernal Traffic Manager Traffic Freight 831-320-1576 Veronica Maldonado Sr Supply Manager Ready Pac Produce 831-512-6313 Raul Garnica VP of Organic Harvest Braga Farms 831-789-7014