Accounts Payable Assistant – Castroville, CA

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  • Castroville, California
  • Salary: $19.50 - $20.00 / Hourly
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Job Detail

  • Job ID 14773

Job Description

The primary responsibility of the Accounts Payable Assistant will be to assist the Accounts Payable team to properly and accurately enter and code transactions, invoices, and expense reports, and that department invoices are submitted in a timely manner. The successful Accounts Payable Assistant will have excellent organizational skills and highly proficient in coding invoices to multiple cost centers conforming to standard procedures to ensure proper entry into the financial system. Strong internal and external communication skills is required.

Essential Duties and Responsibilities:

Accounts Payable:

  • Codes such items as invoices, expense reports, check request, etc
  • Handle all vendor correspondence via mail
  • Investigate and resolve problems associated with processing of invoices and purchase orders
  • Assist with batch check runs: ACH, in house and bank print check runs
  • Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons
  • Ensure that invoices are authorized for payment by relevant department managers and matched to purchase orders where applicable
  • Follow authorization of invoices, organize payment runs, scanning invoices and preparing checks for mailings
  • Perform administrative duties such as typing, photocopying, filing and printing
  • Manage supply room and order supplies when needed


  • This position backs up the individual that performs daily banking
  • Perform other ad hoc projects and analyses as assigned
  • Any other duties as assigned

Job Requirements and Qualifications:

  • Bachelor’s degree in Business or Finance required, Accounting degree preferred
  • A minimum of 2+ years of progressive accounting experience is required; Inventory management experience is highly desired: Knowledge of generally accepted accounting principles (GAAP); comparable experience in related agriculture accounting is also highly desired
  • Bilingual in English and Spanish is highly desired
  • Proficient software skills are required, including Microsoft Office suite applications, (i.e., Excel) is required; prior Famous experience is desired
  • Ability to operate various office equipment, including (not inclusive list): telephone, computer keyboard, photocopy machine, fax, 10-key calculator by touch, postage meter and other clerical and office equipment
  • A self-starter, ensure delegated tasks are completed with minimal supervisor follow up. Proactively communicate task and project updates to supervisor
  • Keep tasks on schedule; able to work well under pressure
  • Ability to learn and absorb new duties with minimal repetition or re-training from supervisor

Pay Rate: $19.50 – $20.00

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